[ESIP-all] [ESSI] Warning about AGU invited authors deadline [DLM=For-Official-Use-Only]

Lesley.Wyborn at ga.gov.au Lesley.Wyborn at ga.gov.au
Mon Jul 22 15:36:15 EDT 2013


Thanks Marshall - I managed to get all my invited speakers in, but it was starting to become a bit of a mission

Sent from my iPad

On 23/07/2013, at 2:29 AM, "Marshall X Ma" <max7 at rpi.edu> wrote:

> Thanks Lesley, I asked AGU abstract service people (abstracts at agu.org) to
> enter the contact information of an invited speaker into the system.
> So if you have a invited speaker who is not a member. It's available for AGU
> to provide such an *urgent* service to help you enter invited speakers in
> your session.
> 
> Best,
> --Marshall
> 
> -----Original Message-----
> From: Lesley.Wyborn at ga.gov.au [mailto:Lesley.Wyborn at ga.gov.au] 
> Sent: Saturday, July 20, 2013 20:46
> To: max7 at rpi.edu
> Cc: oneiros at grace.nascom.nasa.gov; esip-all at lists.esipfed.org;
> earth-space-science-informatics at lists.nasa.gov
> Subject: Re: [ESSI] [ESIP-all] Warning about AGU invited authors deadline
> [DLM=For-Official-Use-Only]
> 
> Dear all
> 
> I have been caught out on this. My invited author joined up as instructed,
> but then went into the field to a remote place where he had absolutely no
> email contact and hence could not 'hit the the yellow button'.
> 
> I managed to get AGU to do the transfer for me, so I was able to get around
> this, but it still took 2 days.
> 
> As it is getting late, I suggest that you send this piece of information
> below to any person you are inviting who is NOT a member (if you do not have
> them in the system).
> 
> Take care
> 
> Lesley
> 
> Sent from my iPad
> 
> On 21/07/2013, at 10:36 AM, "Marshall X Ma" <max7 at rpi.edu> wrote:
> 
>> I entered three invited speakers in to session IN032 two days ago. And 
>> for the fourth one, because he is not a member so his name is not in 
>> the system and I emailed abstracts at agu.org  asking them to load the 
>> contact information of that speaker. After one day I received this answer:
>> 
>> I have forwarded your author's information to our member services. He 
>> will receive and email with his username and password from 
>> service at agu.org. He needs to log into the abstract submission website 
>> found on the Fall Meeting website using the information provide in 
>> that email. Once he has done that a page with a yellow button that 
>> says "continue to abstract submissions" will appear. He must click 
>> that button in order to transfer his information over to the abstract 
>> database. He can then log back out and then you will be able to add him as
> an invited speaker.
>> 
>> Hope I can get this done before the deadline. 
>> 
>> --Marshall
>> 
>> 
>> -----Original Message-----
>> From: earth-space-science-informatics-bounces at lists.nasa.gov
>> [mailto:earth-space-science-informatics-bounces at lists.nasa.gov] On 
>> Behalf Of Joe Hourcle
>> Sent: Friday, July 19, 2013 14:59
>> To: esip-all at lists.esipfed.org;
>> earth-space-science-informatics at lists.nasa.gov Science Informatics
>> Subject: Re: [ESSI] [ESIP-all] Warning about AGU invited authors 
>> deadline
>> 
>> 
>> On Jul 19, 2013, at 1:34 PM, Joe Hourcle wrote:
>> 
>>> 
>>> I don't remember this happening in the past*, but it seems that if 
>>> you
>> have an invited author who is not already in the system, you might 
>> have to e-mail AGU them to have the person added.  It's kinda buried 
>> down at the bottom of their message:
>>> 
>>>  If an Invited Author is not an AGU member or you are unable to
>> locate them in Abstract Central, please send their full contact 
>> information to abstracts at agu.org.
>> 
>> 
>> So, it seems that although they tell you to follow the instructions in 
>> Abstract Central, but those instructions are wrong, because AGU 
>> doesn't allow people to add invited authors themselves.  And it seems 
>> that it's an official policy change, based on the response I got.  (see
> below).
>> 
>> I'm guessing it's a form letter, as they didn't bother responding to 
>> my question about how long it'll take to get people entered on the day 
>> of our invited author deadline.
>> 
>> It's little crap like this that make me glad that I threw the ESSI 
>> secretary election.  I'm thinking this is probably going to be my last 
>> year with AGU unless they make some rather dramatic changes in 
>> policies ... and select an abstract system that doesn't seem like it's 
>> some bizarre psychological experiment to see how awful of a system that
> they can force us to use.
>> 
>> -Joe
>> 
>> 
>> 
>> Begin forwarded message:
>> 
>>> From: Abstracts <abstracts at agu.org>
>>> Date: July 19, 2013 2:18:21 PM EDT
>>> To: Joe Hourcle <oneiros at grace.nascom.nasa.gov>
>>> Subject: RE: Trying to add an author ... (was: AGU Fall Meeting: 
>>> Invited
>> Author Names Due 24 July)
>>> 
>>> Dear Joe,
>>> 
>>> It is a new policy this year that anyone, including Invited authors, 
>>> who
>> is submitting an abstract needs to be an AGU member if he or she is a 
>> geophysical scientist.
>>> 
>>> If your authors are geoscientists, then they needs to become AGU members.
>> They can do so using the link below. Once they join, they can log into 
>> the abstract submission website (same link), and they will be given a 
>> button to continue to abstract submissions. By selecting this button 
>> their member information will be transferred to the abstract 
>> submission database. They can then just log out and you can then add them
> as invited authors.
>>> 
>>> https://fallmeeting.agu.org/2013/account/
>>> If they are not geoscientists please let me know and send me their 
>>> full
>> contact information (name, affiliation, title, mailing address, email, 
>> and phone number). We will then manually add each individual record 
>> and follow the same process stated in the previous paragraph. Thank you.
>>> Best,
>>> Haley Cox
> 
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