[ESIP-all] Meeting Venues and Climate Change

Ramdeen, Sarah ramdeen at email.unc.edu
Wed Feb 5 12:49:22 EST 2014

You might find this recent Science article relevant to the discussion

The Annual Meeting: Improving What Isn't Broken by Jeffrey Mervis; Science 4 October 2013: 74-79.
"Annual meetings are moneymakers for most scientific societies, and scientists continue to flock to them. But as the world changes, how long can the status quo hold?"

First meeting mentioned is AGU; note the aside "what is lost when a meeting goes virtual".

Sarah Ramdeen PhD Student
School of Information and Library Science
University of North Carolina
ramdeen at email.unc.edu<mailto:ramdeen at email.unc.edu>

From: esip-all-bounces at lists.esipfed.org [mailto:esip-all-bounces at lists.esipfed.org] On Behalf Of Bruce Barkstrom
Sent: Wednesday, February 5, 2014 12:35 PM
To: Lynnes, Christopher S. (GSFC-6102)
Cc: esip-all at lists.esipfed.org
Subject: Re: [ESIP-all] Meeting Venues and Climate Change

How do we take the quote Christopher Lynnes has put at the bottom of his message
and do it better?  All virtual participants as avatars?  Use gaming software approaches?
Bruce b.

On Wed, Feb 5, 2014 at 12:08 PM, Lynnes, Christopher S. (GSFC-6102) <christopher.s.lynnes at nasa.gov<mailto:christopher.s.lynnes at nasa.gov>> wrote:
On Feb 5, 2014, at 11:56 AM, Erin Robinson <erinrobinson at esipfed.org<mailto:erinrobinson at esipfed.org>> wrote:

Hi Bruce,
This is something near and dear to my heart.

The entire ESIP meeting is streamed via Webex and available for free. We have done this for the last 6 meetings. We also share our webex capabilities with other agencies to support remote capacity for their meetings too. There is research however that moving entirely virtual all the time is not the silver bullet and there is necessity for in person meetings.

There is always space for continued improvement of hybrid meetings. It would be helpful to discuss this on next Monday's visioneers call.

I have noticed that if you are just listening/watching, virtual presence can be almost as good as the real thing.  But when you are trying to contribute/participate/present, the impact difference between a disembodied voice and an actual person is quite significant.  Even when the logistics work out perfectly.


On Feb 5, 2014, at 9:43 AM, "Labrecque, John (HQ-DK000)" <john.labrecque at nasa.gov<mailto:john.labrecque at nasa.gov>> wrote:
NASA is increasing its virtual meeting capability.

Dr. John LaBrecque
Lead, Earth Surface and Interior Focus Area
MS 3B74
NASA Science Mission Directorate
National Aeronautics and Space Administration
Washington, DC 20546

email: John.LaBrecque at nasa.gov<mailto:John.LaBrecque at nasa.gov>
Tel: +1 (202) 358-1373<tel:%2B1%20%28202%29%20358-1373>
Cell: +1 (202) 341-0078<tel:%2B1%20%28202%29%20341-0078>

From: Bruce Barkstrom <brbarkstrom at gmail.com<mailto:brbarkstrom at gmail.com>>
Date: Wednesday, February 5, 2014 11:32 AM
To: "esip-all at lists.esipfed.org<mailto:esip-all at lists.esipfed.org>" <esip-all at lists.esipfed.org<mailto:esip-all at lists.esipfed.org>>
Subject: [ESIP-all] Meeting Venues and Climate Change

Maybe we need to consider the "moral challenge of climate change" when planning our
meetings.  There's a real challenge in the Slate article

Perhaps it would be appropriate for ESIP to work on ways of improving our virtual
meeting capabilities to cut down on travel.  I don't know whether agencies would consider
converting travel funds to improved virtual meeting capability.
Bruce B.
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Dr. Christopher Lynnes     NASA/GSFC, Code 610.2    phone: 301-614-5185<tel:301-614-5185>
"Making the simple complicated is commonplace; making the complicated simple, awesomely simple, that's creativity." -- C. Mingus

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