[ESIP-all] Call for Expressions of Interest to Host International Data Week 2018

Mustapha Mokrane mustapha.mokrane at icsu-wds.org
Fri Feb 3 09:23:47 EST 2017

Dear ESIP Colleagues,

I would like to bring to your attention the call below for Expressions of
Interest to Host International Data Week 2018 (
http://www.internationaldataweek.org/IDW2018). We would appreciate if you
could circulate this call in your networks as widely as possible. Do not
hesitate to let us know if you need more information.

Very best wishes.

*Mustapha Mokrane*, PhD. | Executive Director
World Data System-International Programme Office
c/o NICT, 4-2-1 Nukui-kitamachi, Koganei, Tokyo 184-8795, Japan
Mob: JP +81 90 5790 4732 <090-5790-4732> FR +33 6 1201 2912
mustapha.mokrane at icsu-wds.org  | www.icsu-wds.org


Call for Expressions of Interest to Host International Data Week 2018

>From 11 to 17 September 2016, more than 850 data professionals and
researchers from all disciplines and from across the globe convened in
Denver, Colorado, USA for the first edition of *International Data Week
(IDW)*. This landmark event, organised by CODATA, the Committee on Data of
the International Council of Science (ICSU), the ICSU World Data System
(WDS) and the Research Data Alliance (RDA), brought together data
scientists, researchers, industry leaders, entrepreneurs, policymakers and
data stewards from disciplines across the globe to explore how best to
exploit the data revolution to improve science and society through
data-driven discovery and innovation.

CODATA, RDA, and WDS plan to hold a *Second International Data Week (IDW2)* in
September or October 2018. We are requesting expressions of interest to
host the 2nd edition of this exciting event. One or more of these
expressions of interest will then be requested to submit a fuller proposal.

For this event, the organisers are interested in reaching out to new
communities and going to a city where we have not hosted a meeting before.
We welcome expressions of interest from countries and organisations around
the world. We would especially like to encourage interest from the global
South and in particular Africa.

Expressions of interest need to demonstrate that local hosts have access to
a suitable venue; strong support from local organisations and government;
good connections to universities, industry, and research organisations in
the country and region; and solid financial support.

We envision IDW2 as a four-day event that integrates activities of
SciDataCon 2018—the international conference for critical examination and
discussion of the frontier issues of data in research—and the RDA 12th
Plenary—addressing practical issues around data sharing and reuse. We plan
both research sessions and focused working meetings as well as broad
plenary sessions of general interest. The days prior and subsequent to the
meeting will involve business and governance meetings of CODATA, RDA, and
WDS and potentially other co-located meetings.

*Expression of Interest Application*

*The expression of interest should be sent by email
to info at internationaldataweek.org <info at internationaldataweek.org> no later
than 10 March 2017 in electronic editable format and not exceed 5 pages
plus any pictures of the venue. *It should include summary descriptions of
the topics below.

*Host Organisation Details*
Names, affiliations, and email contact information for the main organizers.
Please also describe the host organisation and its capacity for hosting and
promoting a major international event, the level of government commitment,
and roles of any other collaborating organisations.

*Venue & Facilities*
The venue proposed must have a capacity of at least 800 attendees
simultaneously, with at least 12 parallel meeting rooms available at any
one time. A brief description of the venue(s) proposed outlining the
facilities in terms of delegate capacity, meeting rooms available, plenary
capacity, networking areas, wifi capacity, catering facilities, audio
visual equipment, accessibility (local transport, international
connections, on-site reduced mobility access), and accommodation for
participants (hotels in various price ranges).

*Proposed dates*
A set of different date options, in September or October 2018, for
international data week covering a four full day conference with the
possibility of hosting smaller business meetings two days before and two
days after.

A draft budget including eventual sponsorships, local, national, regional
financial support and the proposed registration fee and eventual excess
cost estimates to be covered. Potential hosts are expected to partner with
the convening organisations to raise sponsorship, both international and
local.  In the draft budget, the conference costs should not be solely
covered by the registration fee, but will also be partly supported through
a mix of sponsorship, local and international funding.

A brief outline of local, national, regional and international plans for
publicizing the conference. A description of how the hosting
organisation(s) connect to the national and regional data research
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