[Esip-preserve] How to cite the works of the committee

Fri Aug 31 09:47:25 EDT 2012

Sounds OK to me.

Rama.

-----Original Message-----
From: esip-preserve-bounces at lists.esipfed.org [mailto:esip-preserve-bounces at lists.esipfed.org] On Behalf Of Mark A. Parsons
Sent: Friday, August 31, 2012 9:46 AM
To: Kenneth S. Casey
Cc: esip-preserve at lists.esipfed.org
Subject: Re: [Esip-preserve] How to cite the works of the committee

Yeah that's a good third option. ESIP as the author with acknowledgements of the committee and individuals. The Committee is responsible for maintaining the documents.

Cheers,

-m. 
On 31 Aug 2012, at 7:16 AM, Kenneth S. Casey wrote:

> Mark - 
> 
> When a document is written by a committee, but discussed and approved by an entire organization, shouldn't it have the entire organization as the author?  Wouldn't it have more impact that way?  When AGU, for example, publishes a position statement, who is listed as the author?  I can't say I know for certain but I think it is the whole organization "AGU" not the writing committee or the chair/most active players of the writing committee.  In this case it would be ESIP, I would think.
> 
> With that said, I've certainly seen it done the other way (the way proposed below) so I don't have any heartache here... just wanted to get that thought out there for consideration.
> 
> Ken
> 
> On Aug 31, 2012, at 8:04 AM, Mark A. Parsons wrote:
> 
>> I followed Bob's suggestion and reviewed the change log and the email traffic. Parsons, Barkstrom, Downs, Duerr, and Tilmes. were the main players. 
>> 
>> Do y'all want to be listed as authors (in that order plus the committee) or should we  just use the Committee as the author and include an acknowledgments section that says something like:
>> 
>> These guidelines were the results of broad community discussion and input. Major contributors were Mark Parsons, National Snow and Ice Data Center (NSIDC); Bruce Barkstrom, unaffiliated; Robert Downs, Center for International Earth Science Information Network (CIESIN); Ruth Duerr, NSIDC; and Curt Tilmes, NASA Goddard Space Flight Center.
>> 
>> 
>> I will defer to Rama and others on the stewarship guidelines. I only had a reviewing and advising role on that one.
>> 
>> Cheers,
>> 
>> -m. 
>> On 30 Aug 2012, at 2:49 PM, Robert R. Downs wrote:
>> 
>>> Mark -
>>> 
>>> If the committee becomes the designated author, a common way to provide attribution for individual contributions to a document that designates a fluid committee as the author is to include the names and affiliations of contributors in an acknowledgement section. If that approach is taken, most of the contributors could be identified from the revision history of the wiki and from the email trail. Similarly, most of those individuals' affiliations, at the time of their contributions, might be found in their email addresses. When listing contributors, it also is common to ask each if she or he wants to be included on the list as some may prefer to contribute anonymously.
>>> 
>>> Thanks,
>>> 
>>> Bob
>>> 
>>> On 8/30/2012 4:00 PM, Mark A. Parsons wrote:
>>>> Good idea, Bob. Not all contributors made direct edits, though. For example, Bruce Barkstrom, had lots of input on the mailing list, but I don't think he made many direct edits. There were also valuable comments form the community (including yourself) during the review that  I incorporated. It's always difficult to sort out authorship after the fact. I guess I lean to making the committee the author.
>>>> 
>>>> Cheers,
>>>> 
>>>> -m.
>>>> On 30 Aug 2012, at 1:24 PM, Mark A. Parsons wrote:
>>>> 
>>>>> Dear ESIP Preservationists and Stewards,
>>>>> 
>>>>> Our committee has published two documents on the new ESIP commons:
>>>>> - Data Citation Guidelines for Data Providers and Archives
>>>>> - Interagency Data Stewardship Guidelines
>>>>> 
>>>>> The question now is to how to cite documents. In particular, who should have the credit and accountability of authorship?
>>>>> 
>>>>> Since both documents have been approved by the ESIP assembly, we could just use ESIP as the author. That's vague but sounds authoritative. We could be more specific and use the Preservation and Stewardship Committee, but the membership is fluid so that's not particularly specific. With both documents, I think there was a clear lead author or two so one could use a name or two plus the committee. For example, we might have something like:
>>>>> 
>>>>> Ramapriyan, H. K. and the ESIP Data Preservation and Stewardship Committee. 2012. Interagency Data Stewardship Guidelines . ESIP Commons. [DOI or ARK].
>>>>> 
>>>>> or
>>>>> 
>>>>> Parsons, M.A., R. Duerr, C. Tilmes  and the ESIP Data Preservation and Stewardship Committee. 2012. Data Citation Guidelines for Data Providers and Archives. ESIP Commons. [DOI or ARK].
>>>>> 
>>>>>> From a credit and general authority perspective I don't like naming specific individuals, but there's value in being specific from an accountability perspective. Plus it will always be tricky to decide who exactly should be named. The citation guidelines, for example, were definitely a group effort.
>>>>> Thoughts?
>>>>> 
>>>>> Cheers,
>>>>> 
>>>>> -m.
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> 
> [NOTE: The opinions expressed in this email are those of the author alone and do not necessarily reflect official NOAA, Department of Commerce, or US government policy.]
>  
> Kenneth S. Casey, Ph.D.
> Technical Director
> NOAA National Oceanographic Data Center
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