[Esip-preserve] Update on Coalition on Publishing Data in the Earth and Space Science

Ramapriyan, Hampapuram K. (GSFC-423.0)[SCIENCE SYSTEMS AND APPLICATIONS INC] hampapuram.k.ramapriyan at nasa.gov
Fri Jan 2 12:09:38 EST 2015 

Mark,
Thanks for forwarding your note to Brooks and Kerstin. I was curious about Re3data you referred to below. I am not sure how they operate, but whenever I see a "portal" such as this, I tend to see how they are representing what I am familiar with. So, I tried to look for EOSDIS. I found incomplete and some incorrect information. It seems to me that if we have to track many many of such portals to ensure our own information is correct, it will involve a lot of labor. The information also tends to become obsolete unless it is actively maintained, which again takes labor. Given problems I find about what I am familiar with, I am not sure how reliable the information is about other entities represented there.
Rama.
________________________________
From: Parsons, Mark [parsom3 at rpi.edu]
Sent: Friday, January 02, 2015 11:13 AM
To: Ramapriyan, Hampapuram K. (GSFC-423.0)[SCIENCE SYSTEMS AND APPLICATIONS INC]
Cc: esip-preserve at lists.esipfed.org
Subject: Re: [Esip-preserve] Update on Coalition on Publishing Data in the Earth and Space Science

Thanks Rama. although I was at the meeting, I didn’t get this message for some reason.

Here is the message I sent to Brooks and Kerstin:

Hi Brooks and Kerstin,

Happy new year. Thank you for leading the community in trying to establish a more formalized process for linking Earth and space science data sets to publications. Please add me to your distribution list. I must have missed the sign up at the meeting at AGU.

Please allow me to offer some comments on the Statement of Commitment.  First of all, apologies if I seemed overly contrary at the meeting, I was primarily trying to ensure that the data management community doesn’t work at cross purposes. As such, I think it is really important that you coordinate your repository directory with the Re3Data effort. I recognize that might make things a bit more complicated, but I fear if we have myriad conflicting directories of repositories, we undermine your primary goal of making things easier for authors and publishers. Also I am concerned that there is not always a clear definition as to what repositories hold Earth and space science data (or what authors or publications reference such data). In our increasingly interdisciplinary world, it is getting harder to draw disciplinary lines.

I am not directly involved with Re3Data, but they seem the most mature effort in this area. It would be worthwhile to invite a representative or two to your next meeting.  I encourage you to at least consider adopting (or extending) their existing schema. This could allow better sharing across directories. I am not so naive to assume there will ever be only one authoritative directory of repositories, but it sure would be nice if they were interoperable.

Now some specific comments on the Statement of Commitment.

- The first bullet reaffirms publishers commitment to their data statements. Shouldn’t it be clear that they are affirming commitment to statements that require ethically open data? This is implied more in the second bullet, but it could be clearer in the first bullet. Perhaps the statement needs a clear statement on the need for open data (borrowing from ICSU or similar perhaps).

- By referencing existing statements in the second bullet, do you mean to endorse them? I haven’t reviewed them all, but I would be surprised if they were truly compatible.

- Third bullet. Do you mean to limit the options to domain repositories? You mention institutions and libraries. While I’m a big fan of domain repositories, it seems institutional repositories may also play an important role.

- Fourth bullet. I don’t think we should look to the journals to be a fall back when there is not a suitable repository. Journals are not well equipped to manage data and should really only do so in very narrow circumstances with static data. I understand that we need a solution for when repositories don’t exist, but I don’t think journals are an appropriate substitute very often, especially if it means the data access requires a subscription.

- Use of identifiers is very good, but what makes the DOI the ideal? ARKs and Handles work well too, for example. My main point is that it is often dangerous to specify a particular technology in high-level statements like this. DOIs may be cool today. Will they be tomorrow? The main thing is that we use persistent resolvable identifiers. Most citation guidelines address this without entering the identifier debate.

- Last bullet. Are you talking about peer-review of the article or of the data? Reviewers of articles should definitely look at the data, but I don’t think peer review (in the classic sense) of data is a reasonable way to assert data quality. It is not clear who the appropriate “peers” are, and we have seen repeatedly that data are used effectively beyond the intention of the original collectors and their immediate peers. I also think it is dangerous to open up the idea of embargo periods. While there may be times that embargoes are appropriate, too often they are used as excuses to unfairly restrict data access. Certainly if a paper is published, the underlying data should be available without an embargo (given appropriate ethical, not proprietary, constraints)

I also invite you all to collaborate with RDA to make this a more international effort. This may be simply a matter of identifying liaisons between your Coalition and relevant RDA groups just to make sure there is cross-fertilization of ideas and not undue competition. Some relevant RDA groups you might want to interact with include (many of these are already in collaboration with other international groups):
Data Citation WG: https://www.rd-alliance.org/groups/data-citation-wg.html
Domain Repositories IG: https://www.rd-alliance.org/groups/domain-repositories-interest-group.html
Education and Training IG: https://www.rd-alliance.org/groups/education-and-training-handling-research-data.html
Certification of Digital Repositories: https://www.rd-alliance.org/groups/rdawds-certification-digital-repositories-ig.html
Data Publishing Services WG: https://www.rd-alliance.org/groups/rdawds-publishing-data-services-wg.html

Finally, I remind you that much, if not most, Earth science data use occurs outside of formal scholarly discourse (planning, education, prediction, policy, etc.). We should not let the constraints of formal scholarly publication overly define our approaches for data discovery, access, and archiving.

Thanks for all your efforts

-m.



Mark A. Parsons
Secretary General, Research Data Alliance
Rensselaer Polytechnic Institute
http://rd-alliance.org, http://idea.rpi.edu
+1 518 410 3808
Skype: mark.a.parsons
mail: 1550 Linden Ave., Boulder CO 80304, USA
On Dec 31, 2014, at 2:55 PM, Ramapriyan, Hampapuram K. (GSFC-423.0)[SCIENCE SYSTEMS AND APPLICATIONS INC] via Esip-preserve <esip-preserve at lists.esipfed.org<mailto:esip-preserve at lists.esipfed.org>> wrote:

All,
Some of us from the Data Stewardship Committee were at the Thursday afternoon meeting referred to in the message below. I thought most of the folks in the esip-preserve group would be interested in the message; so I am forwarding it.
Happy New Year, and hope to see many of you next week.
Rama.
________________________________
From: Brooks Hanson [BHanson at agu.org<mailto:BHanson at agu.org>]
Sent: Wednesday, December 31, 2014 10:18 AM
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Cc: Brooks Hanson
Subject: Update on Coalition on Publishing Data in the Earth and Space Science

Hi all

Happy New Year! Here’s some updates on the Coalition activities and Statement of Commitment.

1.     We held a meeting Thursday afternoon during the Fall AGU Meeting.  Attendance was about 40 representing journals, repositories, societies, and government agencies, including NSF, both in the US and internationally.  This followed up a similar meeting at GSA. We are planning to continue these meetings at future EGU, GSA, AGU, and other relevant conferences.



2.     We are aiming to release the Statement of Commitment formally on Thursday 15 January.  This will be after the ESIP meeting the first week of January, and the Council of Data Facilities meeting, allowing further discussions there and opportunities for others to join.  Current signatories are many of the publishers/journals in the Earth and space sciences and several repositories.  We will keep a current list here<https://docs.google.com/document/d/129OsgJRdmRcFrk-we88MHViToafB0J0ocivwWYKF1wA/edit?usp=sharing>.  We (Kerstin and Brooks) are working on a piece for Eos to accompany the release that will cover the history and some of the ongoing efforts.  Others are certainly welcome/encouraged to comment on the Statement and Coalition efforts or promote them as they deem appropriate within their own organizations, societies, publications, etc.  The current statement is here<http://bit.ly/COPDESS-Statement>.



3.     Based on discussions at the meeting and in other exchanges, we would like to clarify again the objectives of this effort are and what is expected specifically from signatories:  The larger goal of the Coalition aligns with that of many other efforts to ensure reproducibility of science and open, persistent access to the data that underlie scientific publications.  The Coalition primarily aims to (a) foster consensus and consistency among publishers, editors, funders, and data repositories on how data that are part of scholarly publications should be curated and published; (b) help data repositories collect the data that are within their scope easier and more comprehensively and raise their visibility; (c) help authors properly submit their data to repositories up front by simplifying the data submission process and providing sufficient information about it, and (d) help journals and funding agencies by doing all of the above.  Collectively, all of these help identify best practices and promulgate them, which will ultimately improve the integrity of data associated with publication.  The statement is a notice that we are working together toward these goals and to elevate attention to these.  There are no implied mandates that repositories need to alter or expand the types of data they are currently receiving, nor to develop new functionality per se (that is, no unfunded mandates).  One hopeful outcome might be to identify areas where new repositories might be needed or provide common purpose and visibility for further support.  We anticipate that there will always be complicated cases of data where identifiers may not be appropriate, where one-to-one matches or links with publications don’t apply, etc. and the statement is not meant to imply otherwise.  While we hope that edge cases are always apparent in any such document, and should be understood under the wording, suggestions for improvement that would alleviate or clarify any concerns while ideally preserving the higher intent are welcome.

4.     One of the tangible steps, supported by a grant from NSF, was to develop a directory of Earth and space science repositories that journals collectively could use as part of their information to authors, simplifying the process for both.  This directory would provide relevant information (metadata) about repositories to authors and journals, provide transparency with respect to attributes of repositories, and be organized to help researchers rapidly identify homes for various data types and what is needed to comply with and facilitate deposition.  We have begun working with the Center for Open Science (COS) on starting to develop an open-source platform for at least an initial version and are in the early stages of designing requirements for it, and would value your input.  This would be a natural extension of open-source research-oriented software that COS already is developing (e.g, here <http://osf.io/> and here<https://github.com/CenterForOpenScience/SHARE/wiki>). Several items were discussed: We are not intending any accrediting, and are and will be reaching out to you regarding attributes or other information to include.  The directory is intended to help users in the Earth and space sciences (authors and journals) find appropriate homes for data primarily based on data types, disciplines, and standard information about repositories.  It is not intended to replicate other listings, or be a search platform for finding data.  We will try and design it so that input of information from and about repositories is easy/simple, and that functional integration, current and future, with other directories and repositories themselves is facilitated.



5.     A working group has also started brainstorming and organizing information regarding training on data and methods, both from repositories and elsewhere. We will be providing additional updates soon.

6.     Next steps of the Coalition will be discussion at the upcoming ESIP and CDF meetings in early January (thanks to both groups for their support), and at the spring EGU and summer Goldschmidt meetings.   We will explore also a larger meeting again in the fall.



7.     Marcia McNutt also announced a meeting that Science is organizing with the Arnold Foundation, AGU, and others on reproducibility in field sciences (covering earth science, ecology, etc.) that will be held this spring, possibly at AGU in Washington.  This will be the third such meeting; previous meetings have focused on clinical trials, and lab research and have resulted in some tangible outcomes and commitments regarding peer review and more.  We are in the process of exploring dates, and further updates should be come soon.

Many thanks to all of you for your interest and input, and to many who have provided specific input, thoughts, and time.  If anyone is interested in helping or assisting on any aspects, specific or general, going forward, or have additional questions or thoughts, please let us know!

Best regards,
Kerstin and Brooks
Brooks Hanson
Director, Publications
American Geophysical Union
+1.202.777.7520
BHanson at agu.org<mailto:BHanson at agu.org>
www.agu.org<http://www.agu.org/>

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