[Esip-preserve] NSF data management & sharing policies

[Jeff de La Beaujardiere - NOAA]

David-

Two years after publication seems much too generous! Here's NOAA's approach:

* Data must be made accessible in a "timely" fashion, which is defined as 2
years after collection, OR 2 years after the end of the grant, OR at the
time of first publication of a paper based on the data, whichever is
SHORTER.
* Regarding flexibility, we gave NOAA grant program managers the authority
to approve requests for extensions or exemptions for valid reasons if
requested by the PIs -- the PIs can't just decide unilaterally. Such
exemptions are to be reported to NOAA Environmental Data Management
Committee for metrics purposes (but not need be approved by EDMC).

The tracking and enforcement issue remains, given that we have no actual
authority over a grant 90 days after its end. However, we can count past
performance. We ask for location/status of data accessibility in the final
report, but data might not yet be accessible. I would like to set up more
of an incentive system for PIs to report data they have shared as a result
of a grant, even well after the grant, which they can then reference in
future grant proposals to demonstrate that their past good behavior.

You can download the Data & Publication Sharing Directive for NOAA Grants,
Cooperative Agreements, and Contracts at
https://nosc.noaa.gov/EDMC/PD.DSP.php

Regards,
Jeff DLB


Jeff de La Beaujardiere, PhD
NOAA Data Management Architect
1335 East-West Hwy, Silver Spring MD 20910 USA
+1 301 713 7175 (NESDIS/ACIO-S - SSMC1/5308)
ORCID: http://orcid.org/0000-0002-1001-9210

On Thu, Apr 28, 2016 at 12:27 AM, Arctur, David K via Esip-preserve <
esip-preserve at lists.esipfed.org> wrote:

> Folks, I have some q’s related to data management policy requirements &
> oversight, would appreciate your feedback.
>
> Reviewing the policies of the individual NSF Directorates shows variations
> in the policy - for example Geosciences permits for a 2-year hold period *following
> collection* <http://www.nsf.gov/geo/ear/2010EAR_data_policy_9_28_10.pdf> while
> Engineering which permits for 2-year hold following publication
> <http://nsf.gov/eng/general/ENG_DMP_Policy.pdf>. Even within Geosciences
> there is variation (e.g. Division of Ocean Sciences requirement to archive
> data in specific National Data Center).
>
> Some questions that come up for me include:
>
>    - Which aspects of the current data management and sharing policy have
>    been most effective and which aspects does the NSF hope to improve?
>    - How does the NSF monitor researchers' managing and sharing their
>    data consistent with the policies and researchers' proposals?
>    - How much flexibility do PIs of ongoing research projects have in how
>    they satisfy data management and sharing requirements, in relation to what
>    they included in their proposal?
>    - Re: Engineering Directorate - I understand that data that could lead
>    to commercialization is not subject to the publication requirement. Is this
>    defined when a proposal is made? How has this been observed and used in
>    practice?
>
> Thanks for your help and thoughts on this.
>
> Best, dka
> —
> David K Arctur
> Research Scientist & Fellow, University of Texas at Austin
>
>
>
>
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