[Esip-openscience] FW: [EXTERNAL] 2022 ESIP July Meeting Session Proposal Form - Building a Thriving Open Science Community proposal submitted.

Fri Apr 29 15:50:43 EDT 2022

Dear ESIP open science cluster colleagues-

Many thanks to all who were able to contribute to the ESIP summer meeting session proposal. We have submitted the session proposal (title: Building a Thriving Open Science Community) based on the below information, incorporating the plethora of suggestions/edits/comments you have provided over the last several days.

We will be contacting several of you individually, once we hear from ESIP, and we encourage you to contact @Hewson, Jenny (GSFC-423.0)[SCIENCE SYSTEMS AND APPLICATIONS INC]<mailto:jennifer.h.hewson at nasa.gov> or @Hall, Cynthia R. (GSFC-613.0)[SCIENCE SYSTEMS AND APPLICATIONS INC]<mailto:cynthia.r.hall at nasa.gov> if you have additional suggestions on speakers, session organization, etc.

Happy Friday (or Saturday morning),

Jenny and Cyndi

Preferred name: Jenny Hewson
ESDIS/SSAI
she/her/hers
jennifer.h.hewson at nasa.gov<mailto:jennifer.h.hewson at nasa.gov>
C: 443.474.3244

From: Google Forms <forms-receipts-noreply at google.com>
Sent: Friday, April 29, 2022 1:42 PM
To: Hewson, Jenny (GSFC-423.0)[SCIENCE SYSTEMS AND APPLICATIONS INC] <jennifer.h.hewson at nasa.gov>
Subject: [EXTERNAL] 2022 ESIP July Meeting Session Proposal Form

[Google Forms]
Thanks for filling out 2022 ESIP July Meeting Session Proposal Form<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdocs.google.com%2Fforms%2Fd%2Fe%2F1FAIpQLSdYhOemwAo5oT1-ctCrVVJ-ablTDhPZFnPbRogzqSHblM8GhQ%2Fviewform%3Fusp%3Dmail_form_link&data=05%7C01%7Cjennifer.h.hewson%40nasa.gov%7Cb7b5daff92fb4222224a08da2a185ec1%7C7005d45845be48ae8140d43da96dd17b%7C0%7C0%7C637868581400232943%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=OlCMjg7bbiYU%2FF98kUrJdTDd3%2BBjs3YEiJv%2BoEQouL0%3D&reserved=0>
Here's what was received.
Edit response<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdocs.google.com%2Fforms%2Fd%2Fe%2F1FAIpQLSdYhOemwAo5oT1-ctCrVVJ-ablTDhPZFnPbRogzqSHblM8GhQ%2Fviewform%3Fedit2%3D2_ABaOnuddt_h8jh4CGRU3k0EAk1yFpEm3rl_r72fPLInHsq3S9PvvrxgKQHYcsZBgbGaz_mo&data=05%7C01%7Cjennifer.h.hewson%40nasa.gov%7Cb7b5daff92fb4222224a08da2a185ec1%7C7005d45845be48ae8140d43da96dd17b%7C0%7C0%7C637868581400232943%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=4P7sZM1JoEPznPZSbs84%2FaACFzSohR8eWFuZTrKIy5A%3D&reserved=0>
2022 ESIP July Meeting Session Proposal Form
Please fill out the following form to propose a session for the July 2022 ESIP Meeting (In-person, July 19-22). Session proposals should be submitted by COB on April 29. Notification of acceptance will be shared on or around May 16.

Submitted sessions will be reviewed based on the quality and completeness of the proposal, as well as relevance to ESIP areas of interest and to the 2022 year theme "Data for All People: From Data Generation to Use and Understanding." For this reason, please provide as complete a session proposal as you can, including speaker names. Submission of a session proposal does not guarantee that the session will be accepted. You will have a chance to update your proposal to include more details.

*Please note*: For this meeting, we are primarily focusing on 90-minute sessions. We encourage session leaders to concentrate on designing these high-quality 90-minute sessions. A handful of 150-minute sessions, as well as 60-minute sessions may also be available by invitation-only based on quality of proposal, anticipated interest, and time available in the schedule.
Email *
jennifer.h.hewson at nasa.gov<mailto:jennifer.h.hewson at nasa.gov>
Session Lead Organizer Name *
Jenny Hewson & Cynthia Hall
Session Lead Organizer Email *
This is the email that will be used for all correspondences from ESIP Staff. The session lead will be responsible for sharing information with other session organizers, as well as disseminating presenter guidelines shared by ESIP to session presenters.
jennifer.h.hewson at nasa.gov<mailto:jennifer.h.hewson at nasa.gov>
Other Session Organizer(s) *
*If more than one, add comma separated* Session lead organizer (above) will be considered main point of contact for ESIP Staff.
cynthia.r.hall at nasa.gov<mailto:cynthia.r.hall at nasa.gov>
Please tell us which session organizers are currently planning to travel to the meeting and who, if any, may desire to participate virtually. *
Our focus will be first on the in-person meeting and we will look to pilot some hybrid access in select sessions. To make sure sessions run smoothly and are as productive as possible, we ask that the main session leader be physically present at the meeting venue. For the same reason, we also ask that the majority of your session speakers be physically present. Remote presentations will be accommodated as resources allow.
Jenny Hewson and Cynthia Hall - in person
Session Title *
Building a Thriving Open Science Community
Session Description *
Please describe your session with as much specificity as possible and how you see its connection to the theme “Data for All People: From Data Generation to Use and Understanding."
Open science is rapidly gaining momentum in part due to its potential to amplify discoveries, ramp up innovation, and address urgent global community challenges. But what are the key characteristics of successful open science initiatives and projects? Do commonalities exist in the barriers/pain points experienced as open science communities develop? And how can successes be scaled to achieve a truly inclusive and equitable open science community that thrives on trust and transparency, ensuring readily accessible, scientific data for all people? In this session, practitioners of open science from a broad community including academia, non-profits, and public and private sectors will share their experiences using open science principles of data accessibility, software, tools and results, reproducibility of the scientific workflow, and inclusivity supporting diversity, equity, and belonging. Opportunities for leveraging community resources to develop capabilities and improve the creation of open science products and services are described to inform ways in which beginners and experts can contribute to open science projects and results. Challenges for embracing open science are also described in terms of the critical factors that enable or prevent success. Examples of the benefits of participating on open science projects are described in terms of professional development, community involvement, and the results produced.
Session Purpose *
Make your case for why this session needs to be part of the upcoming ESIP Meeting. What challenges, problems, or opportunities are happening that your session is responding to? Why is this session important to you and/or the ESIP community and/or to advancing the work of an existing ESIP project?
The urgency of now cannot be overstated! To address the multitude of global challenges facing global society - ranging from climate change to air pollution and extinction of species - the scientific process including data, methodologies, results, publications, and software needs to be open, transparent, and accessible to all people. The purpose of this session is three-fold. Firstly, to raise awareness around open science through the sharing of successful open science initiatives and projects from a range of stakeholders spanning the public and private sector, academia, and non-government organizations. Secondly, to provide an opportunity for participants to share and discuss barriers that exist to embracing and implementing open science. And, thirdly, to identify opportunities to expedite and amplify the transformation to open science.
Outcomes/Goals *
What do you want to accomplish during this session? Specifically, what do you want to get from this session and what do you want the participants to get from coming to your session?
1. Showcase flourishing open science initiatives and projects that convey (a) the secret ingredients of why they work and (b) what barriers they experienced 2. Convey the urgency of embracing open science to drive innovative and amplified science-based discoveries, improve inclusivity and transparency, and drive science-based decision making and solutions 3. Implement an interactive, participant-driven, sharing section to understand what the barriers are to implementing open science (understanding, changing the status quo, fear of losing intellectual property rights, lack of capacity/knowledge, technological barriers, lack of access, lack of incentives)…AND solutions!
Length of Time/Duration *
For this meeting, we are primarily focusing on 90-minute sessions. We encourage session leaders to concentrate on designing these high-quality 90-minute sessions. However, in some instances a different duration might be more suitable for your session’s purpose and design. For this reason, we will have a very limited number of 60- and 150-minute sessions that will be by invitation only. Tell us if your session needs something other than 90-minutes and make a case for why your season should get it. When we notify you of session acceptance, we will also notify you of the duration your session has received.
90-minute
Session Participants
Speakers
If your session’s design includes multiple speakers, 1) tell us how many, 2) who they are including email address, and 3) if they are confirmed or not.
Our session will include multiple speakers. We do not have a specific # of speakers identified at this time but, based on feedback from the open science cluster cohort, we are aiming for representation from the following five stakeholder groups (potential candidate initiatives/projects/consortiums are also included): 1. Nonprofit: could include Carpentries, eScience Institute, Pangeo, Data 4 Black Lives (D4BL), Invest in Open Infrastructure (IOI) 2. International perspective: could include World Data System, rOpenSci, Research Data Alliance 3. Federal: could include NOAA, Argonne, NASA openscapes, TOPS, DoE OSTI; OSTP Open Science group 4. Private Sector: could include ESRI, Cyverse, Google Earth Engine 5. Academia: SUNY-ESF or Oregon State University, Academic Data Science Alliance
Target Audience *
Describe the types of participants that will want to come to your session. Who else cares about, is dealing with, or is impacted by this information, problem, challenge, or opportunity? Whom or what groups do you want to reach? (Ex. certain disciplines, professional roles, facilities, agencies, collaboration areas, etc.)
Stakeholders interested in learning about open science, stakeholders interested in sharing their expertise in open science, and stakeholders energized to drive and empower the transformation to open science
Session Level *
What level of knowledge or experience with the subject will participants need in order to fully participate in your session?
✓
No prior knowledge or experience is needed - the session skims the surface or is an introduction
Some prior knowledge would benefit participants – the session will jump right into an intermediate level

Some prior knowledge would benefit participants AND a quick review of supporting materials before the session will be a sufficient orientation for novices to feel more comfortable in the session
Experienced practitioners will feel the most comfortable as this session will be a deep dive into the topic AND all skill-levels are welcome to join in

Cluster Work Session – familiarity with the clusters work and tasks required
Are you looking for additional speakers? *
Before each ESIP Meeting, we often have individuals looking to present their work in a session that has already been proposed. If you would welcome additional speaker suggestions, please select "Yes."
Yes
No

Maybe
Please tell us which speakers are currently planning to travel to the meeting and who, if any, may desire to participate virtually. *
Our focus will be first on the in-person meeting and we will look to pilot some hybrid access in select sessions. To make sure sessions run smoothly and are as productive as possible, we ask that the main session leader be physically present at the meeting venue. For the same reason, we also ask that the majority of your session speakers be physically present. Remote presentations will be accommodated as resources allow.
We will aim for in-person speakers
If you are looking for additional speakers, please describe what kind of speakers/talks you are looking for.
We may be able to use your description of desired speakers to attract others to speak in your session. Feel free to be very specific --> "Looking for a nonprofit professional who can speak about how they've integrated CRM, Email, Website and/or other related systems. Ideally, this speaker would be able to walk the audience through a map of how data systems are connected and talk about the experience of working in this integrated environment."
Recommended Ways for Session Attendees to Prepare
If your session will be a continuation of previous efforts (e.g. continuation of a collaboration area activity) or otherwise difficult for a newcomer to easily jump into, please provide information on how a newcomer might prepare to attend your session. This could be a link to a webinar, presentation, or past session. You could also include here a sense of what topics/questions participants should come prepared to discuss.
Session Tags *
Select 1-3 session tags that best describe your session. Add other options if needed.
Cloud Computing
✓
Data Stewardship

✓
Education
Machine Learning

Metadata
✓
Science Communication

Semantics
Other:
Collaboration Area Tags *
Select one or more tags to indicate which ESIP collaboration areas your session relates to or may be of interest to.
✓
Agriculture and Climate
✓
Air Quality

Biological Data Standards
✓
Cloud Computing

✓
COPDESS
Community Data

Community Ontology Repository (COR)
✓
Community Resilience

✓
Data Readiness
✓
Disaster Lifecycle

✓
Discovery
Documentation

Drones
✓
Education

Envirosensing
ESIP-E2SIP

Information Quality
IM Code Registry

Machine Learning
✓
Marine Data

Open Source Science
Physical Sample Curation

✓
Public-Private Partnerships
Research Data Management

Research Object Citation
Schema.org

Semantic Harmonization
Semantic Technologies

Soil Ontology & Informatics
Sustainable Data Management

Usability
Other:
Additional Session Tags
Add a comma-separated list of any additional session tags you feel are appropriate and not captured in previous questions.
Will this session feature or discuss any ESIP-supported outputs? If yes, please list.
e.g., Outputs of ESIP Collaboration Areas or ESIP Lab Projects
This session support the ESIP Open Science cluster
Do you have any suggestions of potential plenary speakers in line with the meeting theme of Data For All People?
Follow-Up
You will receive a confirmation email once you submit your session, including a link to edit your session content in the future. Please save this email in a prominent place. Send any questions to staff at esipfed.org<mailto:staff at esipfed.org>.

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