[ESIP-all] [ESSI] Warning about AGU invited authors deadline [DLM=For-Official-Use-Only]

Lesley.Wyborn at ga.gov.au Lesley.Wyborn at ga.gov.au
Sat Jul 20 20:45:40 EDT 2013

Dear all

I have been caught out on this. My invited author joined up as instructed, but then went into the field to a remote place where he had absolutely no email contact and hence could not 'hit the the yellow button'.

I managed to get AGU to do the transfer for me, so I was able to get around this, but it still took 2 days.

As it is getting late, I suggest that you send this piece of information below to any person you are inviting who is NOT a member (if you do not have them in the system).

Take care


Sent from my iPad

On 21/07/2013, at 10:36 AM, "Marshall X Ma" <max7 at rpi.edu> wrote:

> I entered three invited speakers in to session IN032 two days ago. And for
> the fourth one, because he is not a member so his name is not in the system
> and I emailed abstracts at agu.org  asking them to load the contact information
> of that speaker. After one day I received this answer:
> I have forwarded your author's information to our member services. He will
> receive and email with his username and password from service at agu.org. He
> needs to log into the abstract submission website found on the Fall Meeting
> website using the information provide in that email. Once he has done that a
> page with a yellow button that says "continue to abstract submissions" will
> appear. He must click that button in order to transfer his information over
> to the abstract database. He can then log back out and then you will be able
> to add him as an invited speaker.
> Hope I can get this done before the deadline. 
> --Marshall
> -----Original Message-----
> From: earth-space-science-informatics-bounces at lists.nasa.gov
> [mailto:earth-space-science-informatics-bounces at lists.nasa.gov] On Behalf Of
> Joe Hourcle
> Sent: Friday, July 19, 2013 14:59
> To: esip-all at lists.esipfed.org;
> earth-space-science-informatics at lists.nasa.gov Science Informatics
> Subject: Re: [ESSI] [ESIP-all] Warning about AGU invited authors deadline
> On Jul 19, 2013, at 1:34 PM, Joe Hourcle wrote:
>> I don't remember this happening in the past*, but it seems that if you
> have an invited author who is not already in the system, you might have to
> e-mail AGU them to have the person added.  It's kinda buried down at the
> bottom of their message:
>>   If an Invited Author is not an AGU member or you are unable to
> locate them in Abstract Central, please send their full contact information
> to abstracts at agu.org.
> So, it seems that although they tell you to follow the instructions in
> Abstract Central, but those instructions are wrong, because AGU doesn't
> allow people to add invited authors themselves.  And it seems that it's an
> official policy change, based on the response I got.  (see below).
> I'm guessing it's a form letter, as they didn't bother responding to my
> question about how long it'll take to get people entered on the day of our
> invited author deadline.
> It's little crap like this that make me glad that I threw the ESSI secretary
> election.  I'm thinking this is probably going to be my last year with AGU
> unless they make some rather dramatic changes in policies ... and select an
> abstract system that doesn't seem like it's some bizarre psychological
> experiment to see how awful of a system that they can force us to use.
> -Joe
> Begin forwarded message:
>> From: Abstracts <abstracts at agu.org>
>> Date: July 19, 2013 2:18:21 PM EDT
>> To: Joe Hourcle <oneiros at grace.nascom.nasa.gov>
>> Subject: RE: Trying to add an author ... (was: AGU Fall Meeting: Invited
> Author Names Due 24 July)
>> Dear Joe,
>> It is a new policy this year that anyone, including Invited authors, who
> is submitting an abstract needs to be an AGU member if he or she is a
> geophysical scientist.
>> If your authors are geoscientists, then they needs to become AGU members.
> They can do so using the link below. Once they join, they can log into the
> abstract submission website (same link), and they will be given a button to
> continue to abstract submissions. By selecting this button their member
> information will be transferred to the abstract submission database. They
> can then just log out and you can then add them as invited authors.
>> https://fallmeeting.agu.org/2013/account/
>> If they are not geoscientists please let me know and send me their full
> contact information (name, affiliation, title, mailing address, email, and
> phone number). We will then manually add each individual record and follow
> the same process stated in the previous paragraph. Thank you.
>> Best,
>> Haley Cox

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