[ESIP-all] [ESSI] Warning about AGU invited authors deadline [DLM=For-Official-Use-Only]

Marshall X Ma max7 at rpi.edu
Mon Jul 22 12:29:15 EDT 2013

Thanks Lesley, I asked AGU abstract service people (abstracts at agu.org) to
enter the contact information of an invited speaker into the system.
So if you have a invited speaker who is not a member. It's available for AGU
to provide such an *urgent* service to help you enter invited speakers in
your session.


-----Original Message-----
From: Lesley.Wyborn at ga.gov.au [mailto:Lesley.Wyborn at ga.gov.au] 
Sent: Saturday, July 20, 2013 20:46
To: max7 at rpi.edu
Cc: oneiros at grace.nascom.nasa.gov; esip-all at lists.esipfed.org;
earth-space-science-informatics at lists.nasa.gov
Subject: Re: [ESSI] [ESIP-all] Warning about AGU invited authors deadline

Dear all

I have been caught out on this. My invited author joined up as instructed,
but then went into the field to a remote place where he had absolutely no
email contact and hence could not 'hit the the yellow button'.

I managed to get AGU to do the transfer for me, so I was able to get around
this, but it still took 2 days.

As it is getting late, I suggest that you send this piece of information
below to any person you are inviting who is NOT a member (if you do not have
them in the system).

Take care


Sent from my iPad

On 21/07/2013, at 10:36 AM, "Marshall X Ma" <max7 at rpi.edu> wrote:

> I entered three invited speakers in to session IN032 two days ago. And 
> for the fourth one, because he is not a member so his name is not in 
> the system and I emailed abstracts at agu.org  asking them to load the 
> contact information of that speaker. After one day I received this answer:
> I have forwarded your author's information to our member services. He 
> will receive and email with his username and password from 
> service at agu.org. He needs to log into the abstract submission website 
> found on the Fall Meeting website using the information provide in 
> that email. Once he has done that a page with a yellow button that 
> says "continue to abstract submissions" will appear. He must click 
> that button in order to transfer his information over to the abstract 
> database. He can then log back out and then you will be able to add him as
an invited speaker.
> Hope I can get this done before the deadline. 
> --Marshall
> -----Original Message-----
> From: earth-space-science-informatics-bounces at lists.nasa.gov
> [mailto:earth-space-science-informatics-bounces at lists.nasa.gov] On 
> Behalf Of Joe Hourcle
> Sent: Friday, July 19, 2013 14:59
> To: esip-all at lists.esipfed.org;
> earth-space-science-informatics at lists.nasa.gov Science Informatics
> Subject: Re: [ESSI] [ESIP-all] Warning about AGU invited authors 
> deadline
> On Jul 19, 2013, at 1:34 PM, Joe Hourcle wrote:
>> I don't remember this happening in the past*, but it seems that if 
>> you
> have an invited author who is not already in the system, you might 
> have to e-mail AGU them to have the person added.  It's kinda buried 
> down at the bottom of their message:
>>   If an Invited Author is not an AGU member or you are unable to
> locate them in Abstract Central, please send their full contact 
> information to abstracts at agu.org.
> So, it seems that although they tell you to follow the instructions in 
> Abstract Central, but those instructions are wrong, because AGU 
> doesn't allow people to add invited authors themselves.  And it seems 
> that it's an official policy change, based on the response I got.  (see
> I'm guessing it's a form letter, as they didn't bother responding to 
> my question about how long it'll take to get people entered on the day 
> of our invited author deadline.
> It's little crap like this that make me glad that I threw the ESSI 
> secretary election.  I'm thinking this is probably going to be my last 
> year with AGU unless they make some rather dramatic changes in 
> policies ... and select an abstract system that doesn't seem like it's 
> some bizarre psychological experiment to see how awful of a system that
they can force us to use.
> -Joe
> Begin forwarded message:
>> From: Abstracts <abstracts at agu.org>
>> Date: July 19, 2013 2:18:21 PM EDT
>> To: Joe Hourcle <oneiros at grace.nascom.nasa.gov>
>> Subject: RE: Trying to add an author ... (was: AGU Fall Meeting: 
>> Invited
> Author Names Due 24 July)
>> Dear Joe,
>> It is a new policy this year that anyone, including Invited authors, 
>> who
> is submitting an abstract needs to be an AGU member if he or she is a 
> geophysical scientist.
>> If your authors are geoscientists, then they needs to become AGU members.
> They can do so using the link below. Once they join, they can log into 
> the abstract submission website (same link), and they will be given a 
> button to continue to abstract submissions. By selecting this button 
> their member information will be transferred to the abstract 
> submission database. They can then just log out and you can then add them
as invited authors.
>> https://fallmeeting.agu.org/2013/account/
>> If they are not geoscientists please let me know and send me their 
>> full
> contact information (name, affiliation, title, mailing address, email, 
> and phone number). We will then manually add each individual record 
> and follow the same process stated in the previous paragraph. Thank you.
>> Best,
>> Haley Cox

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