[Esip-preserve] Anybody out there yet?

[Alice Barkstrom]

Rama,

Excellent help.

Can we get the whole document to serve as an ESIP background
for this discussion?

Also, as a question for the group as a whole, do we need a kind
of tutorial on the role of NARA and the government process that
goes with "records retention?"

Bruce b.

At 01:54 PM 2/6/2009, Ramapriyan, Hampapuram K. (GSFC-423.0) wrote:
>I am here as well. There is an NASA Program 
>Requirements document (NPR 1441.1D) that applies.
>
>Excerpts from there:
>
>•          NPR 1441.1 NRRS (NASA Records Retention Schedule):
>–         Schedule 2: Legal and Technical Records
>•          Agency Filing Scheme # 2420 Item 15 
>Computer/Electronic Media. Computer media that 
>contain all the basis and supporting 
>measurements after they have selected, process 
>and reduce to the final form that best represent 
>the scientific knowledge obtained form the investigations
>•          Agency Filing Scheme #2430 Item 17 
>Computer-Media Storage Facilities.
>–         A. Space science flight 
>project/experiment data.  Media which have been 
>used to create reduced data, or where usable 
>data has been extracted.  These data typically 
>represent any and all orbiting spacecraft 
>originated data, including instrument and housekeeping data.  (e.g., UARS)
>–         B. Other Scientific Engineering and 
>Experimental Data.  Environmental, 
>oceanographic, atmospheric, terrestrial, data 
>and or extraterrestrial observations and measurements
.
>–         Schedule 8: Program Management Records
>•          Agency Filing Scheme Item 
>#8/101  Observational data.  Records containing 
>physical sciences observational data created by 
>both space-and earth-based platforms that are 
>unique and cannot be extrapolated from other 
>data sets or observations at a reasonable cost.
>»         Copies of definitive data sets
>»         Instrument operations
>»         Copies of processed data and metadata, its analysis

>»         Laboratory notebooks, logbooks, studies and reports
>•          When more than one laboratory works 
>on a project the lead project manager should 
>establish procedures to ensure that all files 
>relating to the project area collect at a single 
>designated location for retirement and transfer
>•          Requirement is to handle these 
>records as ‘permanent’ pending retention approval
>–         “provide for permanent retention of 
>substantive and historically significant 
>records” produced by NASA programs and projects
>–         “Records cut off at close of project 
>or in 3 year blocks for long term projects”
>•          Stipulates incremental transfers to “records center storage”
>•          “Transfer to National Archives 7 years after cutoff”
>»         Transfer to occur in accordance with NARA 36 CFR S 1228.270
>»         Provides standard of transfer media, data formats and documentation
>–         “Program/project staff must exercise 
>case-by-case judgment to ensure that permanent 
>records are identified and retained while other 
>records are destroyed appropriately”
>
>
>************************************************************************************
>Dr. H. K. Ramapriyan (Rama)
>ESDIS Project, Code 423, NASA GSFC, Greenbelt, MD 20771
>(301)614-5356
>(301)614-5267 (FAX)
> 
>***********************************************************************************
>
> > -----Original Message-----
> > From: esip-preserve-bounces at rtpnet.org [mailto:esip-preserve-
> > bounces at rtpnet.org] On Behalf Of Alice Barkstrom
> > Sent: Friday, February 06, 2009 12:40 PM
> > To: Peter Fox; Lynnes, Christopher S. (GSFC-610.2)
> > Cc: esip-preserve at rtpnet.org
> > Subject: Re: [Esip-preserve] Anybody out there yet?
> >
> > I am as well.  I've spent the last couple of weeks
> > working on a model for software development
> > contingency and reviewing a paper.  I'll return to
> > writing up a paper on production paradigms.
> >
> > You might want to see if Martha Maiden has
> > anything in writing on the NASA policy.  As I
> > recall, NARA and the Library of Congress are
> > the agencies with the ultimate authority on
> > archival and preservation.  Their authority is
> > usually delegation under "Records Management".
> > To the best of my knowledge, NASA is not
> > authorized by NARA to retain archives for
> > long-term preservation.  NOAA, and probably
> > only NCDC, actually has that authorization.
> > I'll see if I can dig up the NOAA policy, which
> > has been undergoing some revisions in the
> > last year.
> >
> > Bruce B.
> >
> > At 11:54 AM 2/6/2009, Peter Fox wrote:
> > >I am.
> > >
> > >---Peter.
> > >
> > >
> > >
> > >
> > >
> > >
> > >On 06/02/2009, at 11:32 AM, Christopher Lynnes wrote:
> > >
> > >>I did some minor editing on the ESIP preservation cluster site to
> > >>make the page more modular, uploaded a couple salient references.  I
> > >>wanted to track down some explicit NASA data preservation policies,
> > >>but they seem to be a bit thin on the ground...Anyone know where
> > >>they can be found?
> > >>--
> > >>Christopher Lynnes             NASA/GSFC, Code 610.2
> > >>301-614-5185
> > >>
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> > >
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> >
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